Receptionist

Job Overview

We are seeking a dynamic and personable Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support. Your organizational skills and technical proficiency will ensure smooth office management and seamless communication across departments. This paid position offers an exciting opportunity to contribute to a professional environment where efficiency and friendliness are prioritized.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the organization
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with precision and timeliness
• Maintain organized filing systems, data entry records, and spreadsheets to support office operations
• Provide administrative support such as calendar management, appointment scheduling, and document proofreading
• Utilize office management software including Microsoft Office Suite (Word, Excel) and QuickBooks for various clerical tasks
• Assist with general office duties like photocopying, filing, and maintaining supplies to ensure productivity

Qualifications

• Proven experience in office administration or reception roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry software
• Familiarity with QuickBooks or similar accounting software is a plus
• Bilingual abilities are highly desirable to support diverse client communication needs
• Exceptional organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment
• Strong interpersonal skills with excellent phone communication and customer service experience
• Demonstrated professionalism in handling confidential information and practicing proper phone etiquette
• Prior experience with front desk management, calendar coordination, and personal assistant tasks is preferred

Join us to be part of a vibrant team dedicated to delivering outstanding service while fostering a collaborative work environment. Your enthusiasm, technical skills, and organizational prowess will help keep our office running smoothly every day!

Pay: $20.50 - $24.50 per hour

Expected hours: 30.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Work Location: In person