Receptionist

About the role

This role combines reception and guest assistance with company vehicle scheduling and coordination, along with office supplies inventory management and administrative support across multiple departments.

Key responsibilities

• Welcome and assist guests, visitors, applicants, suppliers, and business partners in a professional and courteous manner
• Manage the reception area and ensure that visitors are properly accommodated and directed to the appropriate department or personnel
• Receive and answer incoming calls, emails, and inquiries, and provide accurate information or refer concerns to the appropriate personnel
• Maintain a visitor log and coordinate visitor access with concerned departments
• Manage and maintain the schedule of company vehicles for official business trips, meetings, deliveries, errands, and other authorized activities
• Receive and evaluate vehicle requests from departments and coordinate schedules based on priority, availability, and operational requirements
• Maintain an updated vehicle scheduling and dispatching log, including trip details, assigned driver, destination, date, and time
• Monitor and maintain an accurate inventory of office supplies and reception-related materials
• Conduct regular physical inventory counts and reconcile actual stocks with inventory records
• Assist the HR, Administration, Operations, and other departments with routine administrative tasks as assigned

About you

• College graduate, preferably in Business Administration, Office Administration, Management, Logistics, Tourism, or a related field
• Experience as a Receptionist, Administrative Assistant, Office Staff, Front Desk Staff, or similar administrative role is preferred
• Experience in vehicle scheduling, fleet coordination, logistics, or transportation operations is an advantage
• Good communication and interpersonal skills
• Strong organizational and time-management skills
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook/email
• Detail-oriented and capable of maintaining accurate records and schedules
• Ability to handle multiple requests and coordinate with different departments
• Professional, courteous, and customer-service oriented
• Willing to work in a fast-paced logistics/transportation environment