Receptionist

Job Purpose:

We are looking for a receptionist to be responsible for greeting clients and visitors to our office.

You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.

Main Duties and Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.
• Answering phones in a professional manner, and routing calls as necessary.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Provide excellent customer service.

Qualifications and Requirements:

• High school diploma or equivalent qualification.
• Proven work experience as a receptionist or in a similar role.
• Excellent verbal and written communication skills.
• Professional and friendly demeanor with strong customer service orientation.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in handling administrative tasks.
• Proficient in using computer software, including MS Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Previous experience in handling sensitive and confidential information with discretion.
• Proficient in English, Cantonese and Mandarin.

EcoCeres is committed to a diverse and inclusive workplace. EcoCeres is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.