Receptionist

Overview

We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. This energetic role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will possess strong communication skills, technical proficiency, and a proactive attitude to support our team and visitors effectively. Join us and be a vital part of creating a positive first impression for everyone who walks through our doors!

Duties

• Greet visitors, clients, and vendors warmly while maintaining professional phone etiquette across multi-line phone systems
• Manage incoming calls, incoming texts, emails, direct inquiries efficiently, and handle customer support with enthusiasm and professionalism
• Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office
• Schedule appointments, manage calendars, and coordinate meetings to optimize office productivity
• Ensure the front desk area remains organized and welcoming
• Assist with clerical tasks including proofreading documents, word processing, and maintaining office management systems
• Support administrative functions like client communication, filing systems, and general office management to ensure seamless daily operations

Experience

• Clerical or administrative experience in an office environment with a focus on front desk responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, data entry, and productivity software
• Experience handling multi-line phone systems and providing excellent customer service in person or over the phone
• Bilingual abilities are highly desirable to serve diverse client needs effectively, but not required
• Demonstrated organizational skills with the ability to multitask efficiently while maintaining attention to detail
• Previous experience in personal assistant roles or calendar management enhances your ability to support team operations effectively

Join us in delivering outstanding service while supporting our vibrant office environment! Your enthusiasm, technical skills, and dedication will help us create an inviting space where clients feel valued and staff are empowered to succeed.

Please send us your resume attn Mindy if you are interested.

Pay: From $14.00 per hour

Expected hours: 35.0 – 40.0 per week

Work Location: In person