Receptionist

Job Overview

We are seeking a friendly, organized, and motivated Receptionist & Appointment Scheduler to serve as an important point of contact for our organization. This position combines front-desk and administrative responsibilities with community outreach, appointment scheduling, and sponsor development.

The ideal candidate will be professional, dependable, organized, and comfortable communicating with businesses, community partners, donors, and members of the public.

Key Responsibilities

• Answer and respond to phone calls, emails, and general inquiries in a professional and friendly manner.
• Schedule and coordinate appointments, meetings, and follow-up calls.
• Make outbound calls to businesses, organizations, and community partners regarding sponsorship opportunities, donations, partnerships, and organizational initiatives.
• Send professional emails and follow up with companies and potential sponsors.
• Maintain communication with businesses and community contacts to develop and strengthen relationships.
• Keep accurate records of calls, emails, appointments, contacts, and follow-up activities.
• Check emails and communications daily and respond or forward information as needed.
• Follow up consistently with potential sponsors, donors, and community partners.
• Assist with outreach efforts to promote the organization’s programs, events, and initiatives.
• Complete daily assignments and administrative tasks provided by management.
• Help keep calendars, contact lists, documents, and other organizational information up to date.
• Provide a welcoming and professional experience to everyone who contacts or visits the organization.
• Assist with additional administrative and community outreach duties as needed.

Qualifications

• Excellent verbal and written communication skills.
• Professional and friendly telephone manner.
• Strong organizational and time-management skills.
• Comfortable making outbound calls and communicating with businesses and organizations.
• Ability to write professional emails and follow up consistently.
• Dependable, self-motivated, and able to work independently.
• Comfortable using email, calendars, Microsoft Office/Google Workspace, and basic computer systems.
• Strong attention to detail and ability to manage multiple assignments.
• Previous receptionist, customer service, appointment scheduling, administrative, sales, fundraising, or community outreach experience is a plus.

What We Are Looking For

We are looking for someone who is personable, proactive, and comfortable taking initiative. The successful candidate should be able to manage daily responsibilities while actively helping the organization build relationships with businesses, sponsors, donors, and community partners.

Pay: From $15.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote