Receptionist

About the role

We are seeking a full-time and on-site Receptionist to join S. Kourkoulis & Associates, a fast-paced and energetic legal firm based in Oakleigh, VIC. This is a full-time position offering an exciting opportunity to provide high-level administrative and personal support to senior legal professionals. As a valuable member of our team, you will be instrumental in ensuring the smooth operation of our legal practice, managing complex schedules, coordinating communications, and supporting the delivery of exceptional legal services to our clients. This role is essential to the efficient functioning of our firm and offers direct exposure to the legal sector.

Key responsibilities

• Managing detailed diaries and schedules for senior legal staff, coordinating meetings, appointments and court dates
• Providing comprehensive administrative support including correspondence, document preparation and filing management
• Preparing and organising documents, case files and materials in accordance with firm procedures
• Managing telephone communications, screening calls and liaising with clients, barristers and court staff
• Coordinating travel arrangements, accommodation and logistics for legal professionals
• Maintaining confidential records and ensuring compliance with data protection and legal privilege requirements
• Supporting with accounting functions, timekeeping records and billing administration where required
• Assisting with client management tasks, including database updates and client communication scheduling
• Providing general office support and contributing to the smooth operation of the legal practice
• Undertaking ad-hoc projects and tasks as requested by senior legal staff

What we're looking for

• At least some experience working in a secretarial/receptionist role (preferred)

• Speaks and understands Greek at conversational level (preferred)

• Willingness to learn and refine professional skills in a fast paced and supportive environment

• Excellent organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines

• Strong written and verbal communication skills with professionalism and discretion when handling sensitive matters

• Proficiency in Microsoft Office applications and general computer literacy

• Demonstrated ability to work independently and as part of a team in a fast-paced legal environment

• High level of attention to detail and accuracy, particularly when managing legal documentation

• Discretion and reliability with respect to confidential and privileged legal information

• A proactive approach to problem-solving and willingness to support team members as required

What we offer

At S. Kourkoulis & Associates, we are committed to creating a supportive and professional workplace where our team members can thrive. We offer a competitive salary package commensurate with experience and qualifications. Our firm values work-life balance and offers flexibility where possible to support employee wellbeing. We provide opportunities for professional development and ongoing training to enhance your skills and advance your career within the legal sector. You will work alongside experienced legal professionals who are committed to mentoring and supporting their team. We foster a collaborative culture where your contributions are valued and recognised. A range of staff benefits and a professional working environment complete the package.

About us

S. Kourkoulis & Associates is a respected legal firm based in Oakleigh for 40 years, committed to providing expert legal services and advice to our diverse client base. Our firm is built on a foundation of professionalism, integrity and excellence in legal practice. We work across a range of legal specialisms and pride ourselves on delivering tailored solutions to meet our clients' needs. Our team is composed of experienced legal professionals who are dedicated to achieving the best outcomes for our clients whilst maintaining the highest standards of ethical practice. We believe in creating a workplace culture that supports professional development, collaboration and mutual respect, making us an attractive employer for those seeking a rewarding career in the legal sector.

Apply now

If you are an organised, detail-oriented professional with experience in legal administration and are keen to support a dynamic legal team, we would like to hear from you. Please submit your CV, covering letter and any relevant qualifications to S. Kourkoulis & Associates. We look forward to considering your application.