Receptionist

About the role

As Receptionist, you will be the first point of contact for guests, clients, and visitors at Otazen, ensuring a professional and welcoming front-office experience while supporting general administrative needs of the office.

Key responsibilities

• Welcome and attend to guests, clients, and visitors in a professional and friendly manner, and direct them to the appropriate person or department
• Handle incoming calls, emails, and general inquiries, and forward them accordingly
• Manage the reception area, including guest logbooks, visitor badges, and meeting room scheduling
• Receive, sort, and distribute incoming mail, packages, and deliveries, and coordinate outgoing mail/courier needs
• Support basic administrative tasks, including data entry, filing, and document preparation as needed
• Coordinate with internal departments (HR/GA, Purchasing, etc.) for office supply needs and facility-related matters
• Maintain a clean, tidy, and presentable reception/lobby area at all times
• Assist in coordinating internal events, meetings, or guest visits as required

About you

• Minimum SMA/SMK sederajat or D3 in any field
• Minimum 1 year of experience as a receptionist or in a similar front-office/administrative role; fresh graduates are welcome to apply
• Well-groomed, friendly, and able to communicate professionally with guests and staff
• Good verbal and written communication skills, including basic English
• Proficient in Microsoft Office (Word, Excel)
• Well-organized, detail-oriented, and able to multitask
• Able to maintain confidentiality and professionalism at all times

About us

Otazen is a growing independent global-scale furniture manufacturing company.