Receptionist

Job Summary

We are seeking a courteous, presentable, and detail-oriented Receptionist to oversee front-desk operations and assist with day-to-day administrative activities. The successful candidate will serve as the first point of contact for visitors and callers, ensuring a welcoming experience while supporting the smooth and efficient functioning of the office.

Key Responsibilities

• Greet and welcome visitors, clients, and staff members in a polite and professional manner.
• Ensure the reception area remains tidy, organized, and professional at all times.
• Handle incoming telephone calls, screen inquiries, and transfer calls to the appropriate departments or individuals.
• Provide helpful and accurate information to visitors and callers regarding general inquiries.
• Manage incoming and outgoing correspondence, courier packages, and office documents.
• Maintain visitor logs and assist with access arrangements in accordance with office procedures.
• Arrange meeting rooms, coordinate appointments, and support scheduling requirements.
• Carry out routine administrative duties, including filing, data entry, document scanning, printing, and preparation.
• Liaise with various departments to ensure visitors' and employees' needs are addressed efficiently.
• Keep track of office stationery and supplies and notify the concerned team when replenishment is needed.
• Provide administrative assistance to the HR and Administration departments as required.
• Maintain the confidentiality of company information and handle sensitive documents responsibly.
• Undertake additional front-desk and administrative responsibilities as assigned by management.

Requirements

• A high school certificate or a Bachelor's degree in Business Administration, Hospitality Management, or a related discipline.
• Prior experience in reception, front-office operations, customer service, or administrative support.
• Strong verbal and written communication skills.
• A friendly, professional, and service-oriented approach.
• Excellent organizational skills and effective time management.
• Ability to manage multiple tasks and prioritize responsibilities in a busy work environment.
• Working knowledge of Microsoft Office applications, especially Word, Excel, and Outlook.
• Strong attention to detail and the ability to resolve routine issues effectively.
• Capacity to work independently while collaborating effectively with colleagues.
• Professional presentation, a positive attitude, and a willingness to assist others.
• Previous work experience in the UAE will be considered an advantage.

Working Conditions

The position is based in an office environment and involves frequent interaction with visitors, clients, employees, and external service providers. The candidate should be comfortable working in a dynamic workplace, managing competing priorities, and maintaining high standards of professionalism and customer service.

Work Location: On-site / In person, Dubai, UAE.

Work Location: In person

Pay: AED5,000.00 - AED8,000.00 per month

Work Location: In person