Receptionist

Job Summary

We are seeking an energetic and detail-oriented Receptionist to join our dynamic team! In this vital front-line role, you will serve as the welcoming face of our organization, managing daily administrative tasks, providing exceptional customer service, and ensuring smooth office operations. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a vibrant team committed to excellence.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with accuracy and professionalism
• Maintain organized filing systems, including digital spreadsheets and paper documents, ensuring easy retrieval of information
• Assist with calendar management and scheduling appointments for staff or executives
• Perform data entry tasks using productivity software such as Microsoft Office, Word processing, and spreadsheets
• Support office management functions by coordinating supplies, managing inventory, and assisting with clerical tasks such as proofreading and document preparation

Experience

• Proven clerical or administrative experience in an office environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and familiarity with data entry tools
• Experience handling multi-line phone systems and providing excellent customer support via phone communication
• Bilingual skills are a plus to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced setting
• Previous personal assistant or front desk experience is highly desirable
• Knowledge of QuickBooks or similar accounting software is advantageous but not required

Join us to be part of a professional team that values proactive communication, organizational excellence, and a positive attitude! This role is perfect for someone eager to grow their office management expertise while delivering outstanding customer service in a lively work environment.

Pay: $17.00 - $18.00 per hour

Work Location: In person