HERMS

About this role 職務內容：
As a
Receptionist
at HERMS, you will play an important role in supporting the smooth and efficient daily operations of the client's office. This position involves front desk reception, mail and courier management, office administration, procurement, expense processing, and general facility support.
We are looking for a detail-oriented, responsible, and well-organized individual with strong communication and multitasking skills who enjoys providing administrative support and maintaining an efficient office environment.
Key Responsibilities 主要職責如下：
<ul>
<li>Manage daily front desk operations, including welcoming visitors, handling incoming calls, coordinating visitor registration and access, and providing general reception support.
</li>
<li>Handle incoming and outgoing mail, parcels, courier deliveries, and shipments, including receiving, verifying, recording, distributing, and coordinating with relevant employees and external service providers.
</li>
<li>Coordinate routine postal services, including mail dispatch, post office visits, postage account management, and related administrative documentation.
</li>
<li>Manage office supplies, stationery, cleaning materials, and daily consumables, including inventory monitoring, procurement, vendor coordination, and delivery tracking.
</li>
<li>Process administrative expenses and payment requests, including organizing invoices, receipts, and supporting documents, and following up on payment status.
</li>
<li>Support general office administration and facility maintenance by coordinating with vendors, cleaning staff, and building management to ensure a clean, organized, and functional workplace.
</li>
<li>Assist with internal company events, seasonal decorations, event supplies, catering arrangements, and other duties as assigned by the supervisor.
</li>
</ul>
Employee Benefits 員工福利：
<ul>
<li>Year-end bonus 年終獎金</li>
<li>Holiday bonuses/gifts (three major festivals) 三節獎金/禮品</li>
<li>Special occasion bonuses and gifts 特殊節日獎金/禮品</li>
<li>Comprehensive employee training programs 完整員工教育訓練</li>
<li>Occasional team gatherings and meals 不定時員工聚餐</li>
</ul>
Qualifications 應徵資格：
<ul>
<li>Previous experience in administration, general affairs, reception, or office support is preferred.</li>
<li>Proficiency in MS Office applications, including Word, Excel, and Outlook.</li>
<li>Good communication and interpersonal skills, with the ability to coordinate effectively with internal teams and external vendors.</li>
<li>Bachelor's degree or higher.</li>
</ul>
Other Requirements 其他條件 :
<ul>
<li>Detail-oriented, responsible, and patient, with a proactive attitude and strong service mindset.</li>
<li>Strong organizational, time management, and multitasking skills, with the ability to prioritize daily tasks effectively.</li>
<li>Willingness to handle routine external administrative errands, including post office visits and other office-related tasks.</li>
</ul>

Receptionist【駐外商台北辦公室】

Receptionist【駐外商台北辦公室】

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