Receptionist

Job Summary

We are seeking an energetic and detail-oriented Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle incoming calls with professionalism, and provide exceptional customer support to visitors and clients. Your organizational skills and friendly demeanor will ensure a smooth flow of daily activities, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic environment.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
• Maintain organized filing systems, both electronic and paper-based, ensuring quick retrieval of documents
• Support administrative tasks such as scheduling appointments, managing calendars, and preparing correspondence
• Assist with basic bookkeeping functions using QuickBooks or similar accounting software when needed
• Perform clerical duties including proofreading documents, managing incoming and outgoing mail, and supporting office operations

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Excellent customer service skills with a friendly and professional demeanor
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Strong computer skills including data entry, file management, and basic troubleshooting
• Experience with multi-line phone systems and front desk operations in a fast-paced environment
• Prior clerical or administrative experience preferred; medical or dental office experience is a plus
• Knowledge of bookkeeping software such as QuickBooks is advantageous
• Ability to type accurately at a good speed while maintaining proofreading standards
• Familiarity with office equipment including fax machines, scanners, and printers
• Demonstrated ability to handle confidential information discreetly and professionally

Join our team as a Receptionist where your organizational talents and customer service excellence will shine! This role offers an engaging environment where your contributions directly impact the efficiency of our daily operations. We value proactive individuals eager to grow their administrative skills while providing outstanding support to our organization.

Pay: $18.60-$24.68 per hour

Work Location: Hybrid remote in Mississauga, ON (L4T)