Receptionist

Position Summary

The Front Desk & Administrative Assistant is the first point of contact for customers, vendors, and partners. This role supports daily office operations, project‑based rental workflows, and administrative functions that keep the business organized and running smoothly. The ideal candidate is professional, detail‑oriented, and able to manage multiple priorities while maintaining excellent communication and customer service **.

Key Respo

nsibilities

Front De

s

k & Customer Service

Greet visitors, vendors, and customers in a professional and friendly manner

Answer incoming calls, route them appropriately, and take accurate messages

Respond to emails and customer inquiries with clarity, professionalism, and urgency

Provide basic information about services, scheduling, and rental processes

Maintain a clean, organized, and welcoming front desk environment

Project Rental Support

Assist with planning and coordinating equipment needs for project‑based rentals

Track equipment availability, delivery schedules, and return dates

Communicate with vendors and internal teams to confirm deliveries, pickups, and timelines

Maintain accurate logs for rental start/end dates, equipment status, and project requirements

Administrative & General Support

Maintain organized digital and physical records, including receipts, invoices, and project folders

Support management with special projects related to accounts payable and receivable

Assist with basic bookkeeping tasks such as invoice entry, payment tracking, and vendor follow‑up

Coordinate with internal departments to ensure smooth workflow and timely communication

Office Operations

Monitor office supplies and place orders when needed

Assist office manager with scheduling meetings, vendor visits, and internal coordination

Help maintain compliance with internal processes and documentation standards

Provide general support to field teams, project managers, and leadership

Skills & Qualifications

Strong communication and customer service skills

Excellent organization and multitasking abilities

with office software, scheduling systems, and digital recordkeeping

Ability to maintain professionalism in a fast-paced environment

Detail‑oriented with strong follow‑through

Compensation - $18-20**