RECEPTIONIST

Overview

We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and clients, and support administrative functions across the office. Your energetic approach and excellent communication skills will help create a positive experience for everyone who interacts with our team. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly environment.

Responsibilities

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
• Manage phone system efficiently, routing calls to the correct departments or personnel.
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination.
• Assist with data entry using productivity software like spreadsheets and word processing tools to ensure accuracy.
• Provide exceptional customer service by addressing inquiries promptly and professionally, supporting client communication efforts.

Experience

• Proven clerical or administrative experience in an office environment.
• Strong Mac computer literacy with proficiency in Google Calendar and Gmail, and familiarity with data entry and proofreading.
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette.
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Previous experience in front desk or customer support roles that involved calendar management, filing, and office management functions is preferred.

Join us as a Receptionist and be at the heart of our organization’s daily operations! Your enthusiasm, technical proficiency, and commitment to excellent service will help foster a welcoming environment that supports our team’s success.

Pay: $18.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off
• Parental leave

Work Location: In person