Receptionist

We are looking for a friendly, organized and service-oriented Receptionist / Front Desk Executive to manage our front desk and provide professional support to visitors, employees and daily office operations.

Key Responsibilities

• Manage daily front desk and reception duties, including greeting and welcoming visitors and guests.
• Handle incoming calls, enquiries and correspondence professionally and courteously.
• Attend to visitors and direct them to the appropriate employee or department.
• Provide accurate and basic information to visitors and callers, as well as via email when required.
• Maintain a clean, tidy and presentable reception area, ensuring necessary stationery, forms and materials are available.
• Receive, sort and distribute incoming mail, documents and deliveries.
• Coordinate incoming and outgoing courier services.
• Monitor visitor access and maintain office security by following established procedures and maintaining the reception logbook.
• Manage the ordering and replenishment of office supplies, stationery, pantry items, PPE and other general office requirements.
• Handle daily newspaper tender-related matters and assist with website/online tender portal activities.
• Maintain and update office calendars, contact lists and telephone directories.
• Perform general clerical and administrative duties such as filing, photocopying and document handling.
• Assist in ensuring the office and common areas are clean, organised and well-maintained.
• Assist with food serving and table setup for Board of Directors and VIP guests during meetings, lunches or dinners.
• Perform other duties as assigned by the Management from time to time.
• Willing to work on weekends and perform overtime when required based on operational needs.

Requirements

• Minimum 1–2 years of experience in reception, front desk, administration or a similar role.
• Pleasant personality with good communication and interpersonal skills.
• Professional, courteous and customer-service oriented.
• Good organisational skills and attention to detail.
• Able to communicate effectively in English and Bahasa Malaysia; additional languages will be an advantage.
• Basic computer skills, including Microsoft Office.
• Able to work independently and handle multiple tasks.
• Responsible, punctual and well-presented.
• Willing to assist with general office and hospitality-related duties when required.
• Flexible to work weekends and overtime when necessary.