Receptionist

The role: Receptionist

Location: Palo Alto, CA | Onsite

Industry: Venture Capital

Compensation: $34-$38/hour (contract)

A polished and professional organization in Palo Alto is seeking a Receptionist to serve as the welcoming face of the office. This is an excellent opportunity for someone who enjoys interacting with people, takes pride in maintaining an organized environment, and understands the importance of creating a positive first impression. The ideal candidate is reliable, personable, highly organized, and thrives in a professional, client-facing setting.

About the Role: The Receptionist will be responsible for managing the front desk and ensuring the office operates smoothly on a day-to-day basis. This role requires someone who is dependable, detail-oriented, and comfortable balancing a variety of administrative and customer service responsibilities. The team is looking for an individual who brings warmth, professionalism, and a proactive approach to supporting office operations.

Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and employees
• Greet guests, manage visitor check-ins, and maintain a welcoming reception area
• Answer and direct incoming phone calls in a professional and courteous manner
• Handle incoming and outgoing mail, packages, and deliveries
• Coordinate conference room scheduling and assist with meeting preparations
• Maintain office supplies and support general office organization
• Assist with administrative tasks, data entry, filing, and document management
• Support various teams with ad hoc administrative needs as they arise
• Ensure the front desk and common areas remain polished, organized, and presentable

Ideal Candidate:

• Previous receptionist, front desk, customer service, or administrative experience preferred
• Reliable, punctual, and committed to delivering excellent service
• Professional presence with a polished and approachable demeanor
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and manage competing priorities effectively
• Positive attitude and a collaborative, team-oriented mindset

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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