Receptionist

Receptionist cum Front Desk & Admin Executive

Location: Mohali, Punjab
Department: Administration
Job Type: Full-Time

Job Summary

We are looking for a well-organized, professional, and detail-oriented Receptionist cum Front Desk & Admin Executive to manage front desk operations, calendar management, travel arrangements, ticket bookings, and general administrative responsibilities. The ideal candidate should have strong communication skills, a professional attitude, and the ability to coordinate multiple tasks efficiently.

Key Responsibilities

• Front Desk Management: Welcome and assist visitors, manage incoming calls, handle inquiries, and ensure a professional reception area.
• Calendar Management: Schedule and coordinate meetings, manage appointments, maintain calendars, and send meeting reminders to senior management and team members.
• Travel Management: Coordinate domestic and international travel arrangements, including flight and train bookings, hotel reservations, and local transportation.
• Ticketing & Bookings: Handle travel ticket bookings, cancellations, rescheduling, and related documentation.
• Administrative Support: Manage office supplies, maintain records, handle documentation, and support day-to-day office administration.
• Meeting Coordination: Arrange meeting rooms, coordinate with internal teams and external visitors, and ensure all meeting requirements are in place.
• Communication & Coordination: Handle emails, courier services, and communication with vendors, clients, and employees.
• Record Maintenance: Maintain travel records, booking details, visitor logs, invoices, and other administrative documents.
• Additional Responsibilities: Provide general administrative support to management and perform other office-related tasks as required.

Required Skills & Qualifications

• Graduate in any discipline.
• 13 years of experience in reception, front desk, office administration, or travel coordination.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, particularly Outlook, Excel, and calendar management tools.
• Knowledge of flight and hotel booking platforms and travel coordination.
• Strong organizational, multitasking, and time-management skills.
• Professional appearance, a customer-focused attitude, and attention to detail.
• Ability to handle confidential information and coordinate with multiple stakeholders.

Preferred Candidate Profile

A proactive and dependable professional who can independently manage front desk operations, executive calendars, travel bookings, ticketing, and routine administrative activities with minimal supervision.