Receptionist

Receptionist / Office Manager

Company: Wellstate Properties
Location: Bali, Indonesia
Employment: Full-time, On-site

About Us

Wellstate Properties is a real estate agency based in Bali, specializing in residential properties, villa sales, and real estate investments.

We are looking for an organized, proactive, and detail-oriented Receptionist / Office Manager to ensure the smooth daily operation of our office and assist our real estate team with administrative tasks.

Key Responsibilities

Reception & Office Management

• Welcome clients, visitors, and business partners, ensuring a professional and friendly experience.
• Manage incoming calls, messages, and general inquiries.
• Maintain a clean, organized, and welcoming office environment.
• Order office supplies, refreshments, equipment, and other necessities.
• Coordinate and supervise local support staff, including cleaners and maintenance personnel.
• Monitor office maintenance and coordinate repairs when necessary.
• Track and record office-related expenses, maintain budgets, and prepare basic expense reports.
• Coordinate meeting room bookings, appointments, and office schedules.

Real Estate Administration

• Create, update, and maintain property listings in the company's CRM and property management systems.
• Ensure property information, pricing, availability, photos, and descriptions are accurate and up to date.
• Communicate with villa owners regarding their property listings, availability, pricing, and required updates.
• Collect property documents, photos, and other listing materials from owners and partners.
• Coordinate with real estate agents to keep the property database organized and updated.
• Assist with preparing property presentations, reports, and administrative documents.
• Follow up with property owners when additional information is required.

General Administrative Support

• Support management and the sales team with daily administrative tasks.
• Maintain organized digital records and documentation.
• Coordinate with external vendors, service providers, and contractors.
• Assist with other operational and administrative duties as needed.

Requirements

• Previous experience in reception, office administration, hospitality, or a similar position.
• Good command of English and Bahasa Indonesia, both written and spoken.
• Strong organizational skills and attention to detail.
• Confident computer skills, including Google Workspace, spreadsheets, and CRM systems.
• Good communication and interpersonal skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• Professional appearance, positive attitude, and a service-oriented mindset.
• Experience in real estate or property management is a plus.

What We Offer

• Full-time position in a growing international real estate company.
• Professional and supportive working environment.
• Opportunity to gain experience in Bali's real estate industry.
• Competitive salary based on experience and qualifications.
• Opportunities for professional growth and increased responsibilities.