Receptionist

Perkins&Will Atlanta Studio is looking for a Receptionist! We believe great experiences start the moment someone walks through our doors. As our Receptionist, you'll help cultivate a welcoming, professional environment while providing essential support that keeps our studio connected, organized, and thriving.

Years of Experience: 1+ years

Professional Licensure: Not Required

Responsibilities:

• Greets and welcomes visitors with a friendly and professional demeanor, ensuring a positive first impression of Perkins&Will.
• Answers and directs incoming phone calls to the appropriate individuals or departments, promptly and courteously.
• Responds to inquiries from clients, customers, and employees, providing accurate information or routing them to the appropriate resources.
• Manages the reception area, conference rooms, etc. ensuring they are clean, organized, and presentable at all times.
• Assists with ordering and setting up lunches for our clients and staff.
• Assists with scheduling appointments, meetings, and conference room reservations.
• Provides executive administrative support to various leaders and practice areas.
• Coordinates and arranges travel accommodation and itineraries as required.
• Follows company procedures for security, health, and safety to maintain a safe working environment.
• Collaborates with other administrative staff to ensure efficient operations and provide support as needed.
• Stays updated on company policies, procedures, and upcoming events to provide accurate information to visitors and employees.
• Adheres to professional and ethical standards, maintaining confidentiality of sensitive information.

 

Proficiencies:

• Effective verbal and written communication skills
• Time management skills
• Strong organizational and multitasking abilities, with exceptional attention to detail
• Positive attitude and a customer service-oriented mindset
• Ability to remain calm and composed in stressful situations, demonstrating problem-solving skills
• Professional appearance and demeanor, with excellent telephone etiquette
• Dependable, punctual, and committed to maintaining confidentiality

Software Skills:

• Knowledge of Microsoft Outlook, Word, and Excel

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