Receptionist cum Admin Assistant

-          Answer phone calls and direct them to the right staff or taking down of messages

-          Attend to all incoming mail, and outgoing mails and courier of documents. These include collect and sort mails, emails and faxes for distribution to the respective departments / personnel

-          Receive and attend to visitors and guests, direct to the correct host

-          Provide clerical and administrative support within a framework of established procedures and policies, e.g. typing, filing, copying, faxing, scanning, data entry etc including updating of daily attendance, daily attendance report, etc.

-          Compile regular reports and issue of General Staff Memo and Directives

-          Maintain and upkeep of office admin records and filing system. This includes  maintaining correspondences, confidential records and documents filing and organizing of documents in accordance with ISO requirement

-          Order and monitor the physical stock level of stationeries, groceries and other consumables

-          Arrange appointments, travel, and conferences, including preparing schedules for the meetings, meeting materials and handouts.

-          Coordinate with other departments for submission of the daily reports, salary cards, WP renewal form and etc , including preparing worker listing and letter of identify etc

-          Attend to customers / clients’ / general queries and complaints, answering questions and providing information.

-          Coordinate administrative logistics: issue stationery, thumbprint registration etc. during in-processing and retrieval of company properties during out-processing

-          Assist in maintaining record of all gifts, donations and compliment from suppliers

-          General maintenance and housekeeping of the office premises and equipment

-          To carry out any other duties / works as assigned by the superiors.