RECEPTIONIST CUM ADMIN ASSISTANT

REQUIREMENTS:

• Candidate must possess at least a Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in related to HR Management/Administration or equivalent.
• Required language(s): Mandarin, English, Bahasa Malaysia
• Pleasant disposition
• Presentable appearance
• At least 1-2 years working experience is required for this position
• Ability to perform under tight deadlines
• Good teamwork and negotiation skills
• Good communicator where both written and verbal communication skills are key
• Have a keen eye for detail and the ability to work under pressure in a fast-paced environment.
• Comfortable in handling confidential documents and information.
• Should have good customer service and interpersonal skills. Must be tactful.
• Excellent problem solving, organizational, written & verbal communication and presentation skill.

RESPONSIBILITIES/DUTIES include:

• Assist in general office administration, such as stationery, office assets, food and beverage in distributing, purchasing and stock count
• Distribute office access card, drawer key and office key with proper record.
• Monitor and keep track staff Leave record, circular of memo, monitor and keep record of company vehicle.
• In charge of cleaner duty and cleanliness in office.
• Arrange interview appointment
• In charge of checking mail box on every Monday & Thursday
• Provide front desk reception duties for the office which includes handling of all phone calls and manage internal & external customers timely and professionally
• Receive and greet all visitors in a professional and warm manner
• Collect and distribute all incoming mail and courier items to the relevant staff immediately
• Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office
• Keep the reception area, main doors and windows (general areas) to the Agape offices are always neat and tidy, duly locked securely after office hours.
• Liaise closely with the Superior to develop and maintain the contact database regularly.
• As a first point of contact, alert the HR & Admin Manager or Senior Manager of any incidences that may pose a security risk to the office or staff.
• Distribute the mineral water before the meeting, coffee or tea (if require) and check for the cleanliness of the conference room
• Assist in distribute office access card, drawer key and office key with proper record
• Assist in employee engagement activities
• Assist in getting quotation for the events and others
• Assist in any ad-hoc duties, projects and activities as

Job Type: Full-time

Pay: RM1,700.00 - RM2,200.00 per month