Receptionist cum Admin Assistant

The Receptionist cum Admin Assistant is responsible for managing front desk operations and supporting general office administration. As the first point of contact for clients, visitors and staff, this role ensures a welcoming and professional environment. In addition to reception duties, the role involves handling a variety of administrative, coordination and office support tasks to ensure smooth day-to-day operations and provide effective assistance to Directors and staff.

Key Responsibilities:

Front Desk & Reception:

· Act as the first point of contact for all visitors and incoming calls and provide welcoming and professional front-office experience.

· Notify appropriate personnel of visitor arrivals and maintain visitor logs.

· Manage mail distribution, courier services, and all incoming/outgoing packages and documents.

Administrative Support:

· Maintain and systematically organize office files and documents, manage both physical and digital correspondence to ensure timely follow-up and record keeping.

· Maintain stock and inventory of office and pantry supplies, place orders as needed.

· Connect with building vendors to carry out fixes and improvements.

· Coordinate routine office maintenance and serve as the point of contact with building management and external vendors for repairs, improvements, and general facility upkeep.

· Liaise with courier services such as DHL and other vendors to track and manage both local and international shipments. Ensure all required documentation is in order and maintain a tracker to monitor delivery timelines and staff requirements.

· Oversee the office cleaner to ensure cleanliness standards are met and assigned tasks are completed efficiently and on time.

· Maintain complete cleanliness of the office and manage safety related management measures.

Qualifications & Skills:

· Bachelor’s degree in business administration or related field with 3–4 years of relevant experience.

· Proficiency in MS Office applications (Word, Excel, Outlook).

· Strong organizational and multitasking abilities with attention to detail.

· Positive attitude with a proactive and solution-oriented approach.

· Excellent verbal and written communication skills.

Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED5,500.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Receptionist or Admin: 4 years (Required)

Work Location: In person