Receptionist Cum Admin

Job Purpose / Objective:

To provide professional front desk and administrative support to ensure the smooth and efficient daily operations of the office. The role is responsible for managing reception duties, attending to visitors and calls, and providing general administrative and clerical support to the team.

Key Responsibilities & Accountabilities

Manage the reception area and ensure it is presentable and well organised at all times.

Attend to incoming calls, emails and general enquiries, and direct them to the relevant person or department.

Greet and assist visitors, guests and interview candidates in a professional and courteous manner.

Manage incoming and outgoing mail, courier services, documents and deliveries.

Provide general administrative and clerical support, including filing, data entry, photocopying and document preparation.

Coordinate meeting room bookings and assist in arranging meetings, including refreshments and other requirements.

Monitor and maintain office supplies, stationery and pantry items, and coordinate replenishment when required.

Perform other administrative duties and ad-hoc tasks as assigned by the Management or immediate superior.

Academic Background:

Minimum SPM, Certificate or Diploma in Business Administration, Office Management or other related disciplines.

Competencies (Functional/ Technical & Soft Skills):

Good communication and interpersonal skills and good telephone etiquette and customer service skills.

Proficient in Microsoft Office, particularly Word, Excel and Outlook.

Able to perform general administrative and clerical duties efficiently.

Pleasant personality, professional appearance and positive attitude.

Able to work independently and as part of a team.

Requisite work experience:

Minimum 1 year of relevant working experience in receptionist, front desk or administrative support. Fresh graduates with a positive attitude and willingness to learn may also be considered.