Receptionist cum Admin Executive

Job Summary

We are looking for a well-organized, responsible, and people-oriented Receptionist cum Admin Executive to manage the front desk along with day-to-day office administration activities. The candidate will be responsible for maintaining employee attendance and leave records, monitoring employee entry and exit, handling visitors, coordinating office requirements, and providing administrative support to the HR and management teams.

The ideal candidate should have good communication skills, a professional personality, attention to detail, and the ability to manage multiple administrative activities efficiently.

Key Responsibilities.

1. Employee Attendance & Leave Management

• Monitor and maintain daily employee attendance records.
• Track employee check-in and check-out timings.
• Monitor late coming, early leaving, absenteeism, and attendance discrepancies.
• Follow up on pending attendance regularization and leave approvals.
• Prepare daily/weekly/monthly attendance reports as required.
• Highlight attendance-related issues to HR/Management.

2. Employee Entry & Exit Management

• Monitor and maintain employee entry and exit records.
• Ensure proper recording of employee movement during office hours.
• Monitor late arrivals and early departures.
• Maintain records of employees working from office, on leave, WFH, or otherwise unavailable.
• Ensure proper office access and adherence to company attendance procedures.

3. Front Desk & Reception Management

• Manage the reception/front desk and act as the first point of contact for visitors and employees.
• Receive and greet visitors in a professional manner.
• Handle incoming calls, messages, courier and correspondence.
• Maintain visitor records and coordinate visitor access with concerned employees.
• Manage incoming and outgoing courier/document movement.
• Ensure the reception area is maintained professionally.

4. HR & Employee Coordination

• Assist the HR team with routine employee-related administrative activities.
• Maintain confidentiality of employee and company information.

Required Skills & Competencies

• Good verbal and written communication skills.
• Pleasant and professional personality.
• Strong organizational and coordination skills.
• Good knowledge of MS Office, particularly Excel and Word.
• Ability to maintain attendance and administrative records accurately.
• Basic understanding of HR/attendance/leave processes.
• Good follow-up and time-management skills.
• Attention to detail and ability to identify discrepancies.
• Ability to handle employees and visitors professionally.
• Should be responsible, punctual and disciplined.
• Ability to multitask and work independently.