Receptionist cum. Administrative

Position Summary
The Receptionist / Administrative Assistant is responsible for managing the front desk while providing administrative support to ensure the efficient day-to-day operations of the office. This role serves as the first point of contact for visitors and assists various departments with administrative and coordination tasks.

Key Responsibilities

Reception & Front Desk

• Greet and assist visitors, clients, and suppliers in a professional manner.
• Answer, screen, and direct incoming telephone calls and emails.
• Manage visitor registration and ensure the reception area is tidy and presentable.
• Receive, sort, and distribute incoming mail, courier deliveries, and parcels.

Administrative Support

• Perform general administrative duties including filing, scanning, photocopying, data entry, and document preparation.
• Maintain accurate records and organize company documents.
• Assist in preparing letters, reports, and other office correspondence.
• Schedule appointments, meetings, and manage meeting room bookings.

Office Administration

• Monitor and replenish office stationery, pantry supplies, and office consumables.
• Coordinate with vendors for office purchases, maintenance, and repair services.
• Ensure office equipment is properly maintained and functioning.

Coordination & Support

• Liaise with internal departments and external parties on administrative matters.
• Provide administrative assistance to HR, Finance, and other departments when required.
• Support company events, meetings, and special projects as assigned.
• Perform any other ad hoc duties assigned by Management.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.
• Minimum 1 year of experience in reception or administrative work is preferred.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Well-organized, responsible, detail-oriented, and able to multitask in a fast-paced environment.
• Professional with a positive customer service attitude.

Fresh graduates are welcomed.