Receptionist cum Document Controller – Civil Engineering Background Required

Receptionist cum Document Controller

Company: Kamr & Muhammad Technical Services LLC
Location: UAE
Job Type: Full-time

Job Description

Kamr & Muhammad Technical Services LLC is looking for a hardworking, proactive, and well-organized Receptionist cum Document Controller with a Civil Engineering or Architecture background. The candidate will be responsible for reception duties, project documentation, administrative tasks, preparation of reports, and coordination with engineers, clients, consultants, suppliers, and other departments.

The ideal candidate must be willing to take on multiple responsibilities, support daily office operations, maintain accurate project records, and assist the technical team whenever required.

Key Responsibilities

1. Reception & Communication

• Welcome clients, visitors, consultants, and suppliers professionally.
• Handle incoming calls, emails, inquiries, and correspondence.
• Coordinate appointments, meetings, and site visits.
• Receive, register, and distribute incoming and outgoing documents.
• Maintain visitor records and ensure professional front-desk operations.

2. Document Control & Project Coordination

• Maintain, organize, and update project files, drawings, BOQs, quotations, contracts, reports, and technical documents.
• Prepare and maintain document registers, transmittals, submission logs, and revision records.
• Track document submissions, approvals, comments, and pending actions.
• Coordinate with engineers, consultants, clients, and subcontractors regarding project documentation.
• Ensure the latest approved drawings and documents are properly filed and accessible.
• Follow up on pending approvals, submissions, and required documents.
• Maintain both electronic and physical filing systems with proper naming and version control.

3. Civil Engineering & Technical Support

• Assist engineers with preparing, formatting, printing, scanning, and submitting technical documents.
• Read and identify basic information from construction drawings and technical specifications.
• Assist in preparing BOQs, material lists, project reports, and document checklists.
• Support the preparation of quotations, invoices, purchase requests, and other project-related paperwork.
• Maintain project records, including material approvals, inspection requests, work completion documents, and related correspondence.
• Coordinate with the technical team to collect missing information and update project files.

4. Office Administration

• Prepare letters, emails, reports, spreadsheets, meeting minutes, and other official documents.
• Perform data entry, filing, photocopying, scanning, and record updating.
• Maintain office records, stationery requirements, and document archives.
• Assist with preparing daily, weekly, and monthly reports as required.
• Follow up with employees and departments to collect pending documents and information.
• Support management and other departments with administrative tasks.

5. Follow-up & General Responsibilities

• Maintain a daily task list and ensure assigned work is completed on time.
• Follow up with clients, suppliers, consultants, and internal teams when required.
• Identify missing, incorrect, or outdated documents and arrange timely corrections.
• Handle multiple assignments efficiently and meet deadlines.
• Maintain confidentiality of company information and project records.
• Perform other reasonable administrative, documentation, and coordination duties assigned by management.

Requirements

• Diploma or Degree in Civil Engineering, Architecture, or a related field.
• Previous experience in document control, construction administration, or a similar role is preferred.
• Basic understanding of construction drawings, BOQs, project documents, and technical submissions.
• Good knowledge of MS Word, Excel, Outlook, and document management systems.
• Knowledge of AutoCAD is an advantage.
• Ability to prepare professional emails, letters, reports, and spreadsheets.
• Strong organizational, communication, follow-up, and time-management skills.
• Ability to work independently, manage multiple responsibilities, and take initiative.
• Must be hardworking, responsible, detail-oriented, and willing to learn.
• Candidates with UAE construction or technical services experience will be preferred.

Language Requirement

• Must be fluent in Hindi and English.

Benefits

• Visa provided.
• Annual leave as per UAE labour law.
• Gratuity as per UAE labour law.
• Leave salary as per UAE labour law.

How to Apply

Interested candidates should submit their updated CV. Please mention your current location, educational qualification, relevant experience, expected salary, visa status, and notice period.

Pay: AED2,000.00 - AED3,000.00 per month

Language:

• Hindi (Required)

Work Location: In person