Receptionist / Facilities Coordinator

We are currently recruiting for a Receptionist / Facilities Coordinator on behalf of a well-established business based in Manchester.

This is an excellent opportunity for an organised, professional and proactive individual who enjoys a varied role combining front-of-house reception duties with office facilities coordination.

The successful candidate will be the first point of contact for visitors and employees, ensuring a professional and welcoming reception area while helping to keep the office running smoothly on a day-to-day basis.

We are looking for someone with excellent communication skills, strong organisational abilities and a hands-on approach to managing the office environment.

The Role

This is a varied position where no two days will necessarily be the same. You will take ownership of the reception area, coordinate visitors and meeting rooms, support office facilities and supplies, and assist with the general organisation and upkeep of the workplace.

Key Responsibilities

Reception & Front of House

• Act as the first point of contact for visitors, clients, suppliers and employees.
• Welcome guests professionally and ensure they receive a positive first impression.
• Manage incoming calls, emails and general enquiries, directing them to the appropriate departments.
• Coordinate visitor sign-ins and ensure relevant security procedures are followed.
• Manage meeting room bookings and ensure rooms are clean, tidy and ready for use.
• Arrange refreshments and assist with meeting room requirements.
• Handle incoming and outgoing post, deliveries and couriers.

Facilities & Office Coordination

• Oversee the day-to-day running of office facilities, ensuring the workplace remains organised, safe and presentable.
• Monitor office supplies, stationery, refreshments and facilities stock, carrying out regular stock checks.
• Assist with ordering supplies and liaising with suppliers to ensure essential items are available.
• Coordinate maintenance requests and liaise with contractors, cleaners and external service providers.
• Report and follow up on repairs, maintenance issues and general building concerns.
• Support office moves, desk allocations, workspace changes and general office organisation.
• Assist with health and safety checks and ensure any issues are reported appropriately.
• Support the coordination of office events, meetings and internal activities where required.
• Work closely with internal teams to ensure the office operates efficiently.
• Provide general administrative support to the wider business when required.

About You

We are looking for someone who is confident, approachable and comfortable taking ownership of a varied role.

The ideal candidate will have:

• Previous experience in reception, facilities coordination, office management or a similar administrative role.
• Excellent communication and customer service skills.
• A professional and welcoming manner, with the confidence to interact with people at all levels.
• Strong organisational skills and excellent attention to detail.
• A proactive, hands-on approach with the ability to manage multiple priorities.
• Good IT skills, including experience using Microsoft Office.
• The ability to work independently, use initiative and resolve day-to-day issues.
• Experience coordinating suppliers, ordering office supplies or managing facilities would be advantageous.

What’s on Offer?

• The opportunity to join an established and growing business in Manchester.
• A varied role combining reception, administration and facilities coordination.
• The opportunity to take ownership of the front-of-house experience and office environment.
• A fast-paced working environment where organisation, initiative and a positive attitude are valued.

Pay: £28,000.00-£30,000.00 per year

Application question(s):

• Have you previously worked in a Receptionist, Facilities Coordinator or Office Coordinator
• Do you have experience managing office facilities, including ordering supplies, monitoring stock levels, liaising with contractors or reporting maintenance issues?
• Are you confident welcoming visitors, answering telephone calls, managing meeting rooms and acting as the first point of contact for a busy office?
• Are you comfortable using Microsoft Outlook, Word and Excel to manage emails, bookings, records and office supply orders?

Work Location: In person