Receptionist - Fixed Term Maternity Cover

About the role

We're looking for an experienced Receptionist/Administrator to join us in a full time, fixed term role covering maternity leave. The fixed term will be from 1 November 2026 - 30 June 2027. In this role, your key tasks will be incoming/outgoing correspondence (post, couriers), scanning, booking appointments using Outlook, answering incoming phone calls with reception duties to ensure a welcoming and professional front-of-house experience.

Key responsibilities

• Manage incoming and outgoing correspondence (post, couriers)
• Scanning documents
• Booking appointments using Outlook
• Answering incoming phone calls
• Reception duties to ensure a welcoming and professional front-of-house experience
• Deliver an excellent client experience by carrying out your role in a professional, friendly, timely and accurate manner

About you

• Previous experience in a receptionist/administrative role is required
• Experience in an administration role
• A genuine interest in helping and supporting a wide range of people (clients, principals, team members)
• Knowledge of Microsoft Office suite, particularly Word, Outlook and Excel
• Ability to maintain a high level of professionalism, confidentiality, and discretion
• Quick learner with the ability to adapt to, and put into practice, new concepts, technology, and different ways of working
• Deadline-driven, with the ability to prioritise when there are tight deadlines
• Excellent written and oral communication skills and ability to interact well with clients, principals, other team members and external parties in a friendly, polite and welcoming manner
• Exceptional work habits, reliable, conscientious, well organized, ability to multi-task and prioritise competing demands
• Able to use initiative and be proactive to find solutions
• The legal right to permanently work in New Zealand