Receptionist / Front Desk Executive

Role & responsibilities

Job Title: Receptionist / Front Desk Executive
Department: Administration / HR
Location: Chennai
Experience: 0 to 3 Years
Employment Type: Full-Time

Job Summary

We are looking for a friendly, professional, and well-organized Receptionist / Front Desk Executive to manage the front desk and provide a positive first impression to visitors, clients, candidates, and employees. The role will involve handling calls, visitors, courier/document coordination, and day-to-day front-office activities.

Key Responsibilities

• Manage the reception/front desk and greet visitors, clients, and candidates professionally.
• Handle incoming and outgoing calls and direct them to the appropriate departments.
• Receive and respond to visitors' queries and provide necessary information.
• Maintain visitor records and issue visitor passes when required.
• Coordinate meeting room bookings and assist with visitor arrangements.
• Receive and distribute courier, mail, and other documents.
• Maintain front-office records, registers, and daily reports.
• Coordinate with HR, Admin, Security, and other departments for visitor and employee requirements.
• Assist candidates and visitors during interviews and meetings.
• Ensure the reception area is clean, organized, and presentable at all times.
• Handle basic administrative and office coordination activities.
• Support the HR/Admin team with documentation and other day-to-day activities as required.
• Maintain confidentiality and follow company policies and procedures.

Required Skills

• Excellent verbal and written communication skills.
• Good interpersonal and customer-handling skills.
• Professional and pleasant personality.
• Good telephone etiquette.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Ability to multitask and handle visitors/calls efficiently.
• Good coordination and follow-up skills.
• Presentable and professional appearance.
• Ability to work independently as well as with a team.

Eligibility

• Any Bachelor's degree preferred.
• 0 to 3 years of experience in Receptionist, Front Office Executive, Front Desk Executive, Admin Executive, or similar roles.
• Freshers with good communication skills may also be considered.

Preferred Candidate Profile

• Positive and customer-friendly attitude.
• Confident in interacting with employees, clients, candidates, and visitors.
• Punctual, disciplined, and responsible.
• Comfortable working in a fast-paced corporate environment.
• Immediate joiners or candidates with a short notice period are preferred.