Receptionist / Front Office Executive

We are looking for a professional, well-groomed, and confident Receptionist / Front Office Executive to manage front desk operations and provide administrative support. The ideal candidate should have excellent communication skills, a positive attitude, and strong organizational abilities.

The candidate will be the first point of contact for visitors, clients, business partners, and employees, ensuring a professional and welcoming environment while maintaining accurate administrative and billing records.

Key Responsibilities

• Greet and assist visitors, clients, and business partners professionally.
• Handle incoming phone calls, emails, and general inquiries.
• Maintain a clean, organized, and presentable reception area.
• Record and maintain incoming and outgoing invoices for financial documentation.
• Maintain daily and weekly attendance records for employees and support staff.
• Prepare and maintain dinner bills for night-shift employees.
• Generate breakfast bills for employees across different shifts.
• Record water tank usage, verify consumption details, and prepare bills.
• Coordinate sample dispatches through courier services and maintain dispatch records.
• Prepare weekly financial reports related to billing activities.
• Verify and maintain weekly shift-wise meal bills and supporting records.
• Provide administrative assistance to the HR and management teams as required.
• Ensure proper documentation, recordkeeping, and timely reporting.
• Maintain professional grooming, workplace cleanliness, and office discipline.

Required Skills and Qualifications

• Graduate in any discipline.

• 1–3 years of experience in reception, front office, or administrative operations.

• Excellent verbal and written communication skills.

• Good personality, professional grooming, and appropriate dressing sense.

• Confident, polite, and professional approach to handling visitors and calls.

• Basic knowledge of MS Office, Excel, email, and billing documentation.

• Strong organizational skills and attention to detail.

• Ability to maintain confidential records and manage multiple tasks efficiently.

• A proactive attitude with a focus on cleanliness, discipline, and teamwork.

• Opportunity to work in a professional and organized workplace.

Work Location: In person