Receptionist / Office Administrator

Introduction:

We are seeking a polished, articulate, and highly organized Receptionist / Office Administrator who will be responsible for managing front-office operations and providing administrative support to management and staff. This hybrid role ensures the smooth day-to-day running of the office, coordinates service providers, supports and maintains office resources, travel arrangements, and administrative systems.

Duties & Responsibilities:

1. Reception & Front Office Management

• Professionally welcome and assist visitors, clients, contractors, and suppliers
• Operate the switchboard and direct incoming calls
• Manage visitor registers and access control procedures
• Coordinate and manage boardroom and meeting room bookings

2. Office Administration

• Order and monitor office supplies/ consumables and stationery
• Coordinate the ordering and issuing of company uniforms and PPE
• Facilitate the setup and maintenance of biometrics and building access control
• Maintain, track, and regularly update the company’s internal IT asset register

3. Personal Assistant Support

• Manage executive calendars, appointments, and meeting schedules
• Arrange and book all travel, flights, vehicle hire, and accommodation
• Attend meetings as required and accurately record minutes
• Handle catering, refreshments, and lunch orders for company events

Required Qualifications and Experience:

Mandatory:

• Minimum of two (2) years’ relevant experience in a Reception, Office Administration, PA or similar role.
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred:

• Diploma or Certificate in Office Administration, Business Administration, Secretarial Studies, or related field.
• Ability to utilize clear enunciation and phonetic spelling conventions (NATO alphabet)
• Background working in construction, engineering, manufacturing, steel industry or project-based environments