Receptionist/Admin Assistant

Description Reception & Front Desk Management

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• Manage incoming phone calls and direct inquiries to the appropriate personnel.
• Handle incoming and outgoing mail, courier deliveries, and parcels.
• Manage visitor registrations and coordinate building access arrangements.
• Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.

Office Administration

• Manage office supplies and pantry inventory, ensuring adequate stock levels.
• Liaise with vendors, building management, and service providers on office-related matters.
• Coordinate office maintenance, repairs, and facilities-related requirements.
• Assist in organizing company events, meetings, staff activities, and training sessions.
• Maintain filing systems, administrative records, and company documentation.
• Support onboarding logistics for new hires, including workstation and access arrangements.
• Perform general administrative duties and ad hoc assignments as required.

Meeting Coordination

• Book meeting rooms and coordinate meeting logistics.
• Arrange refreshments and meeting room setup when required.
• Coordinate visitor schedules and external meeting arrangements.

Requirements

• Diploma or equivalent qualification.
• At least 3 years of relevant experience in reception, office administration, customer service, or a related field.
• Fresh graduates with strong customer service and communication skills may be considered.
• Excellent verbal and written communication skills.
• Professional telephone etiquette and strong customer service orientation.
• Strong organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while maintaining a high level of confidentiality.
• Strong attention to detail and problem-solving abilities.
• Positive attitude, professional appearance, and willingness to support a dynamic office environment.
• Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.