Receptionist/Administration

Company Overview
Northern Safety Solutions Inc. is dedicated to providing exceptional health and safety services tailored to client needs. Our mission is to foster a strong safety culture within organizations, enhancing productivity and profitability in the most cost-effective way.

Overview
We are seeking a motivated and detail-oriented Receptionist/Administrator to join our team. This vital role ensures smooth daily operations by managing front desk responsibilities, providing excellent customer service, and supporting administrative functions. The ideal candidate will be energetic, organized, and possess strong communication skills to create a welcoming environment for clients and visitors alike.

Duties

• Greet visitors, clients, and vendors professionally, ensuring a positive first impression
• Answer multi-line phone systems promptly and courteously, directing calls efficiently
• Manage incoming and outgoing correspondence, including emails and mail distribution
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
• Maintain organized filing systems—both physical and electronic—for easy retrieval of documents
• Support bookkeeping activities using QuickBooks or similar accounting software
• Assist with general administrative duties such as photocopying, proofreading documents, and scheduling appointments

Qualifications

• Proven clerical experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with data entry, filing systems, and multi-line phone systems
• Excellent customer service skills with professional phone etiquette
• Familiarity with office equipment such as fax machines, scanners, and printers
• Strong typing skills with accuracy and speed; ability to proofread documents effectively
• Ability to handle multiple tasks efficiently in a fast-paced environment. Join us to be part of a dynamic team committed to safety excellence! This paid position offers an exciting opportunity to develop your administrative skills while supporting a company dedicated to making workplaces safer.

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• On-site parking

Work Location: In person