Receptionist/Administration

Department: Administration / Front Office
Location: Borivali, Mumbai, Maharashtra
Job Type: Full-time
Experience: 3-4 years
Reporting To: Admin Manager / HR Manager

Job Summary

We are looking for a professional, well-groomed, and courteous Receptionist to manage the front desk and provide a welcoming experience to visitors, clients, candidates, vendors, and employees.

The ideal candidate should have excellent communication skills, a pleasant personality, and the ability to efficiently manage front-office and basic administrative activities.

Key Responsibilities

• Manage the reception/front desk and welcome all visitors, clients, candidates, and vendors professionally.
• Handle incoming and outgoing telephone calls, emails, and general enquiries.
• Maintain the visitor entry/exit register and coordinate visitor access with the concerned departments.
• Inform employees regarding visitor arrivals and coordinate meetings/appointments.
• Receive and distribute courier, parcels, letters, and other documents.
• Maintain front-office records, registers, and basic administrative documentation.
• Coordinate meeting room bookings and ensure meeting areas are ready for visitors.
• Support HR and Admin teams with basic documentation and administrative activities.
• Coordinate with security regarding visitor management and access control.
• Maintain a clean, organized, and professional reception area.
• Assist in scheduling appointments and coordinating meetings when required.
• Maintain contact lists and other front-office information.
• Support employee engagement activities and general office administration as required.
• Handle any other front-office or administrative responsibilities assigned by management.

RequirementsEducation

• Graduate in any discipline preferred.
• Candidates with relevant diploma/certification and good communication skills may also be considered.

Experience

• 3-4 years of experience as a Receptionist, Front Desk Executive, Front Office Executive, Guest Relations Executive, or Admin Executive.
• Experience in a corporate office, manufacturing company, engineering company, or similar organization will be preferred.

Skills

• Excellent verbal and written communication skills.
• Good telephone etiquette and interpersonal skills.
• Pleasant personality and professional appearance.
• Basic knowledge of MS Office – Word, Excel, and Outlook.
• Good organizational and coordination skills.
• Ability to manage multiple tasks and visitors efficiently.
• Basic English and Hindi communication; Marathi will be an advantage.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Work Location: In person