Receptionist/Administration

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative professional to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will handle a variety of administrative tasks, including data entry, filing, managing multi-line phone systems, and supporting daily office operations. Your proactive approach and excellent communication skills will contribute to the smooth functioning of our office and enhance overall customer support.

Responsibilities

• Greet visitors warmly and direct them appropriately, maintaining a professional front desk appearance
• Answer, screen, and route incoming calls using multi-line phone systems with excellent phone etiquette
• Manage appointment scheduling and coordinate meetings efficiently
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
• Maintain organized filing systems—both physical and electronic—ensuring easy retrieval of documents
• Support bookkeeping activities by recording financial transactions and managing invoices
• Assist with general office duties such as photocopying, proofreading documents, hyperlinking, and organizing supplies
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Support law office operations by handling client information confidentially

Skills

• Proven clerical experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer skills
• Experience with hyperlinking documents
• Experience with QuickBooks or similar accounting software is highly desirable
• Experience with CLIO, divorcepath, Teraview, Closer is highly desirable
• Excellent data entry skills with high accuracy and typing speed
• Strong customer service skills with professional phone etiquette
• Knowledge of front desk procedures, filing systems, and multi-line phone systems
• Ability to proofread documents for accuracy and clarity
• Previous experience in legal office is a plus, including receptionist or office experience
• Familiarity with bookkeeping tasks such as invoicing and record keeping

Join us in creating a positive environment where professionalism meets efficiency! This paid position offers an opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.

Pay: $20.00-$25.00 per hour

Expected hours: 35.0 per week

Benefits:

• Company events
• Extended health care
• On-site parking

Work Location: In person