Receptionist/Administrative Assistant

Immediate Hiring: Full Time Office Administrator Assistant & Scheduler

Job Type: Full-Time
Location Requirement: Must be able to commute to Lorton, VA

About Us

National Fire Protection, Inc. is a privately owned fire protection service provider located in Lorton, Virginia. Since 2005, our company has been dedicated to providing customers with trusted, high-quality, safe, reliable, and responsive fire protection services throughout Virginia, Maryland, and Washington, DC.

We specialize in fire sprinkler systems, kitchen fire suppression systems, fire extinguishers, and industrial suppression system services, including installation, inspections, maintenance, repairs, documentation, and blueprint design.

We currently have immediate openings for the following positions:

Full Time Office Administrator Assistant / Scheduler

Job Type: Full-Time
Pay: $13.00 – $20.00 per hour
Location: Lorton, Virginia
Work Location: In-person

Job Summary

We are seeking a reliable and organized Full Time Office Administrator Assistant & Scheduler to support daily office operations and ensure the team has the resources and coordination needed to work efficiently.

The ideal candidate will perform a variety of administrative tasks including bookkeeping support, answering phone calls, scheduling appointments, maintaining office organization, and assisting with general office management duties. This role requires someone who can work independently, prioritize tasks effectively, and maintain a high level of professionalism.

The Office Administrator Assistant plays an important role in ensuring the smooth and efficient operation of the office while supporting the company’s overall productivity and growth.

Responsibilities

• Coordinate daily office activities and operations to ensure efficiency and compliance with company policies
• Manage calendars, appointments, travel arrangements, and schedules for management
• Answer and manage phone calls, emails, and other correspondence
• Perform basic bookkeeping and budgeting support
• Maintain and update records, files, and company databases
• Track and manage office supply inventory and place orders when necessary
• Prepare and distribute reports, presentations, proposals, memos, letters, and forms
• Coordinate staff meetings and internal communications
• Organize and maintain a filing system for company documents
• Distribute and manage incoming and outgoing mail
• Help maintain a clean and organized office environment
• Provide general administrative support to team members when needed

Skills & Qualifications

• Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Ability to prioritize tasks and work independently with minimal supervision
• Familiarity with office management procedures and basic accounting principles
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.) and office management systems
• Strong attention to detail and problem-solving skills
• Self-motivated, dependable, and trustworthy

Education

• High School Diploma or equivalent (Required)
• Associate’s or Bachelor’s degree in Office Administration, Business Administration, or a related field (Preferred)
• Certification or coursework in secretarial or administrative studies is a plus

Additional Preferences

• Korean-speaking or Spanish-speaking candidates are preferred but not required

Requirements

• Must have reliable transportation
• Must be able to drive and commute to county buildings when necessary

Work Schedule

Office Hours:
7:00 AM – 3:30 PM

Pay: $13.00 - $20.00 per hour

Work Location: In person