Receptionist/Administrative Assistant

Receptionist / Administrative Assistant

Hayat Care Center
Location: Colorado Springs, CO
Job Type: Full-Time
Schedule: Monday–Friday
Pay: Competitive pay based on experience

About Hayat Care Center

Hayat Care Center is a growing healthcare and community-based organization focused on providing a safe, welcoming, and supportive environment for adults through our Adult Day Care and Home Care services.

We are looking for a professional, friendly, organized, and dependable Receptionist / Administrative Assistant to be the first point of contact for our center and to support our daily administrative operations.

Job Summary

The Receptionist / Administrative Assistant will manage the front desk, greet participants, families, visitors, and staff, answer phone calls, assist with scheduling and paperwork, maintain records, and provide general administrative support to the management team.

The ideal candidate is someone who is organized, reliable, professional, comfortable communicating with people, and able to multitask in a busy healthcare environment.

Key Responsibilities

• Welcome and greet participants, families, visitors, and staff in a professional and friendly manner
• Answer, screen, and direct incoming phone calls
• Respond to emails and general inquiries
• Manage front-desk activities and maintain a professional reception area
• Assist with scheduling appointments, meetings, transportation, and daily activities
• Maintain participant and employee records and organize documents
• Assist with completing forms, applications, reports, and other administrative paperwork
• Enter and update information in company systems and spreadsheets
• Assist with employee onboarding and administrative documentation
• Communicate with participants, families, caregivers, employees, vendors, and other organizations
• Assist management with daily administrative tasks and special projects
• Help maintain accurate attendance and daily operational records
• Assist with scanning, printing, filing, copying, and organizing documents
• Maintain confidentiality of participant, employee, and company information
• Support the team with Medicaid-related administrative documentation when needed
• Help coordinate communication between different departments
• Perform other administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Previous experience in reception, office administration, customer service, healthcare, or a related field preferred
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Ability to multitask and prioritize responsibilities
• Professional and friendly attitude
• Strong attention to detail
• Basic computer skills and familiarity with Microsoft Office
• Ability to use email, Word, Excel, and online systems
• Ability to maintain confidentiality and handle sensitive information professionally
• Reliable attendance and punctuality
• Ability to work independently as well as part of a team

Preferred Qualifications

• Experience working in a healthcare, adult day care, home care, or social services environment
• Experience with Medicaid or healthcare-related documentation
• Experience with scheduling and office management
• Bilingual skills are a plus
• Experience working with seniors, adults with disabilities, or community-based programs is a plus

What We Offer

• Competitive compensation
• Professional and supportive work environment
• Opportunity to grow with a growing healthcare organization
• Opportunities to learn healthcare and administrative operations
• Meaningful work supporting individuals and families in the community
• Potential for advancement within the organization

Ideal Candidate

We are looking for someone who is dependable, positive, respectful, organized, and genuinely enjoys helping people. The right candidate should be comfortable interacting with people from different backgrounds and able to represent Hayat Care Center professionally.

If you are organized, people-oriented, and looking for an opportunity to grow in a healthcare and community-based environment, we would love to hear from you!

Apply today to join the Hayat Care Center team.

Pay: $19.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person