Receptionist/Administrative Assistant

Job Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and ensuring smooth administrative operations. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. You will also be involved with our digital closing department assisting customers complete their online closings through online notarization.

Responsibilities

• Greet visitors and clients warmly, maintaining a professional and friendly demeanor at all times
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and deliveries with accuracy and promptness
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
• Support data entry tasks using spreadsheets and productivity software
• Assist with calendar management, scheduling appointments, meetings, and coordinating events as needed
• Perform general clerical duties such as proofreading documents, preparing reports, and managing office supplies to ensure smooth operations
• Provide customer support by addressing inquiries promptly and professionally, demonstrating excellent communication skills in bilingual settings if applicable
• Perform online notarizations for digital closing customers alongside the online closing team

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Florida licensed notary
• Florida licensed Remote Online Notary preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks
• Excellent computer literacy and technical proficiency in office management tools
• Prior experience with front desk operations or administrative support roles preferred
• Strong phone communication skills
• Bilingual abilities are a plus but not required; fluency in multiple languages enhances client communication capabilities
• Demonstrated time management skills with the ability to prioritize tasks effectively

Join us in creating a welcoming environment while supporting our organization’s success! This role offers a rewarding chance to grow your administrative expertise within a vibrant team dedicated to excellence.

Pay: From $35,000.00 per year

Language:

• Spanish (Preferred)

License/Certification:

• Florida notary license (Preferred)
• Florida Remote Online Notary license (Preferred)

Work Location: In person