Receptionist/Administrative Assistant

About AccountMaster, Inc.

AccountMaster, Inc. is a dynamic and client-focused tax accounting firm offering tax filing, bookkeeping, payroll, and business consulting services. We are committed to delivering exceptional service with accuracy, professionalism, and integrity. As we continue to grow, we are looking for a reliable and organized individual to join our team as a Receptionist/Administrative Assistant.

Position Overview

The Receptionist/Admin Assistant serves as the first point of contact for clients and provides critical administrative support to our accounting staff. This role requires excellent communication, organizational skills, and a strong ability to multitask in a fast-paced office environment, especially during tax season.

Key Responsibilities

• Greet clients in person and on the phone with a professional and friendly demeanor
• Manage incoming calls, emails, and mail; direct inquiries appropriately
• Schedule and confirm client appointments
• Maintain an organized and professional front office and reception area
• Assist with the preparation, scanning, and filing of documents (electronic and paper)
• Perform data entry and assist with maintaining client records
• Support accounting staff with administrative tasks such as assembling tax returns, mailing correspondence, and preparing client packets
• Handle other clerical duties as needed
• Maintain confidentiality of sensitive client and company information at all times

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred
• 1+ years of experience in a receptionist or administrative support role preferred (experience in an accounting or professional office setting preferred)
• Strong verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with tax/accounting software is a plus
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and handle multiple responsibilities with minimal supervision
• Professional appearance and positive attitude
• Availability to work 35-40 hours per week during tax season (typically January–April)

Work Schedule

• Year-Round: 25-35 hours per week (Monday–Friday, flexible scheduling available)
• Tax Season: 35-40 hours per week required, Hours are flexible, with Saturday hours available
• Tax Season hours are from January 15 to April 15.

Job Types: Full-time, Part-time

Pay: $14.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Experience:

• Administrative: 1 year (Required)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Washington, PA 15301 (Required)

Work Location: In person