Receptionist/Administrative Assistant

Job Overview

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage front desk operations, and provide comprehensive administrative support across various departments. Your proactive approach and excellent organizational skills will ensure the smooth functioning of daily office activities, fostering a welcoming environment and enhancing overall productivity. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace culture.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
• Operate multi-line phone systems efficiently, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Manage appointment scheduling and calendar coordination using Microsoft Office tools and Google Workspace to optimize time management.
• Perform data entry, filing, and document proofreading to maintain accurate records and support office operations.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, utilizing strong computer literacy skills.
• Assist with office management tasks such as supply inventory, organization of files, and maintenance of office equipment.
• Provide customer service support by addressing inquiries promptly and professionally, ensuring client communication is clear and effective.
• Support bookkeeping activities using QuickBooks or similar software to assist with basic financial recordkeeping when needed.
• Maintain confidentiality of sensitive information while managing clerical duties efficiently in a fast-paced environment.
• Collaborate with team members to streamline workflows, improve productivity software usage, and enhance overall office efficiency.

Experience

• Prior experience in office management or administrative roles is highly preferred, especially within medical or dental settings.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, and Google Workspace applications.
• Strong computer skills including data entry, word processing, filing systems, and general technical proficiency.
• Previous experience handling multi-line phone systems and providing excellent front desk customer service is essential.
• Bilingual abilities are a plus to facilitate communication with diverse clients and team members.
• Knowledge of bookkeeping software such as QuickBooks or similar programs is advantageous.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proven ability to manage calendars, schedule appointments efficiently, and handle clerical tasks with accuracy.

Join us in creating a welcoming atmosphere while supporting our team’s success through your exceptional administrative skills!

Pay: $24.79 - $39.85 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Flexible schedule
• Parental leave
• Retirement plan

Work Location: Remote