Receptionist/Administrative Assistant

Job Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers while managing a variety of clerical tasks that keep our office running efficiently. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced environment.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk operations, including scheduling appointments and maintaining visitor logs
• Handle data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents
• Assist with calendar management, including scheduling meetings and coordinating appointments for staff or clients
• Support office management duties such as ordering supplies, managing inventory, and overseeing general administrative functions
• Provide excellent customer service by addressing inquiries promptly and professionally, supporting client communication and support needs
• Perform clerical tasks like proofreading documents, preparing correspondence, and maintaining records with high attention to detail

Experience

• Proven office experience or administrative background demonstrating strong organizational skills
• Familiarity with multi-line phone systems and front desk operations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with data entry, filing systems, and document proofreading to ensure accuracy
• Knowledge of QuickBooks or bookkeeping experience is a plus for handling basic financial tasks
• Bilingual abilities are highly valued to support diverse client interactions
• Prior experience in medical or dental receptionist roles is advantageous but not required; strong clerical skills are essential
• Demonstrated ability to multitask efficiently while maintaining professionalism under pressure

Join us in creating a welcoming environment where organization meets exceptional customer support! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day.

Pay: From $45.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Professional development assistance
• Retirement plan

Work Location: Remote