Receptionist/Administrative Assistant

Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role offers the opportunity to be the welcoming face of our organization while providing essential administrative support. If you thrive in a fast-paced environment, excel at multitasking, and possess a passion for delivering exceptional customer service, this position is perfect for you. You will play a key role in ensuring smooth office operations, managing communications, and supporting various administrative functions to help our team succeed every day.

Responsibilities

• Greet visitors and clients warmly, creating a positive first impression and directing them appropriately
• Answer and manage multi-line phone systems with professionalism, courtesy, and clear communication
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Manage calendar appointments, schedule meetings, and coordinate office events efficiently
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office
• Support office management tasks including supply inventory, ordering materials, and maintaining office equipment
• Assist with clerical duties such as proofreading documents, word processing, and preparing correspondence
• Provide excellent customer support by responding promptly to inquiries via phone or email and ensuring client communication is handled professionally

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tools
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent phone etiquette and communication skills for front desk interactions and client engagement
• Technical proficiency with office management software such as QuickBooks or similar accounting tools is a plus
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Demonstrated clerical experience including filing, proofreading, and document management
• Ability to handle multiple responsibilities simultaneously while maintaining high productivity levels
• Strong computer literacy and familiarity with office technology including multi-line phone systems and office equipment

Join us in creating a welcoming atmosphere while supporting our team’s operational excellence! This paid position offers valuable experience in office management, customer service, and administrative functions—perfect for motivated individuals eager to grow their career in a vibrant work environment.

Pay: From $22.89 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Relocation assistance
• Retirement plan

Work Location: In person