Receptionist/Administrative Assistant

Job Summary

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring smooth communication, accurate record-keeping, and effective office management. Your proactive approach and strong organizational skills will help foster a productive and welcoming environment for both staff and clients.

Duties

• Manage front desk responsibilities, including greeting and assisting clients
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries efficiently
• Perform data entry for preparation of financials statements
• Support bookkeeping tasks using QuickBooks for including invoicing, posting receipts and reconciling weekly deposits
• Monitor client account balances and perform timely collection calls
• Manage the uploading of documents to/from firm software
• Sorting/posting of incoming and outgoing mail
• Support the team with general administrative tasks
• Perform clerical duties such as copying, scanning, faxing, and organizing office supplies to sustain an efficient workspace

Requirements

• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience with front desk operations, multi-line phone systems, data entry, filing systems, and customer service is essential
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Exceptional phone etiquette and customer support skills to foster positive interactions
• Ability to type quickly with accuracy while managing multiple responsibilities simultaneously
• Previous experience as in an accounting office is advantageous but not required

Join us in this engaging role where your organizational talents will shine! We’re committed to creating an inclusive environment that values your contributions while offering opportunities for growth. This paid position provides a chance to develop your skills in office administration while supporting a vibrant team dedicated to excellence.

Pay: $25.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person