Receptionist/Administrative Assistant

Job Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is essential in creating a welcoming environment for visitors and clients while providing vital administrative support to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to develop your office management expertise and contribute to a professional, fast-paced environment.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the organization
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Assist with data entry tasks using spreadsheets and productivity software such as Microsoft Office and Word processing tools
• Support calendar management and scheduling for meetings, appointments, and events
• Perform general office management duties including ordering supplies, managing office equipment, and coordinating maintenance requests
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Support clerical tasks such as proofreading documents, updating records in QuickBooks, and preparing reports

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management
• Excellent computer literacy with the ability to quickly adapt to new software or technical tools
• Proven experience in office management or administrative support roles with strong organizational skills
• Effective phone communication skills with experience handling multi-line phone systems and phone etiquette
• Bilingual abilities are highly valued to assist diverse client needs effectively
• Demonstrated clerical experience including filing, data entry, proofreading, and document preparation
• Ability to multitask efficiently while maintaining attention to detail and accuracy
• Time management skills enabling prioritization of tasks in a fast-paced environment
• Personal assistant experience or calendar management skills are advantageous for supporting executives or teams

Join us in creating a professional atmosphere where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Pay: $28.49 - $36.29 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave
• Relocation assistance

Work Location: In person