Receptionist/Administrative Assistant

Receptionist / Office Admin

Be...an Innovator, a Motivator, a Leader, a Team Player - Most of all, Be Baywood!

With our "It's My Pleasure!" philosophy we have become one of the Nation's fastest growing hotel development & management companies.

Join us as an Receptionist at our Office located Northern VA supporting a Portfolio of Hotels.

Summary

Responsibilities:

• Warmly greets visitors, determines their needs and directs them to the appropriate department or individual

• Answers phones, using a warm hospitality greeting, and directs call to appropriate person or department

• Unlocks and secures office and elevator doors

• Scans timesheets submitted for payroll

• Orders checks and deposit slips

• Monitors office supply inventory and notifies manager of such said items

• Monitors cleanliness of supply and copy rooms. Organizes area as needed

• Monitors kitchen supplies and notifies manager of items that need ordering

• Processes incoming & outgoing mail & packages, alerting the appropriate persons of package arrival and shipment, as needed. Maintains shipment log

• Fulfillment of vendor checks, office mail & special seasonal gift shipments. Determines the most cost effective method of shipment which meets the expected delivery date

• Answers payment processing inquiries. Research check processing dates, vendor information, etc.

• Monitors postage machine balance and replenishes postage when needed

• Monitors performance of office cleaning crew, notifying them of any issues. Makes

recommendations to management to resolve cleanliness issues

• Assists in the coordination of office events and meetings

• Handles reservations for meeting rooms, and prepares room for meeting. Clears room after meeting end

• Coordinates repairs & maintenance of the office

• Additional duties may be added at any time at the discretion of management

Physical Demands:

• Walking and Standing: 30%

• Sitting: 70%

• Bending, Stooping, Reaching: Frequently

• Lifting, Push/Pull: Frequently

• Traveling: Rarely

Environmental Conditions:

• Outside: Daily transitioning from inside to outside of building to collect & deliver mail

Education:

• High School diploma preferred

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Salary: $20 per Hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

BAYWOOD HOTELS IN AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE. M/F/Vets/Disabled

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 2 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Relocate:

• Herndon, VA 20171: Relocate before starting work (Preferred)

Work Location: In person