Receptionist/Administrative Assistant

Coral Gables Civil Litigation Firm searching for Receptionist/Administrative Assistant to work at multi-faceted practice which includes: commercial, real-property, construction, condominium, partnership dispute, third-party insurance claims, and personal injury litigation, among other general civil litigation areas of law.

We're a close-knit team that values professionalism, discretion, and personal attention to every client.

The Role
We're looking for a polished, organized Receptionist/Administrative Assistant to be the first point of contact for our clients and to keep our office running smoothly. This role suits someone who enjoys variety, takes pride in details, and wants to grow in a legal environment.

Responsibilities

• Greet clients and visitors warmly and manage the front desk.
• Answer and route phone calls, take messages, and respond to general inquiries.
• Schedule appointments, consultations, and meetings, and manage attorney calendars.
• Conduct initial client intake and run conflict checks under attorney direction.
• Prepare, format, proofread, and organize correspondence and legal documents.
• Maintain physical and electronic client files with strict confidentiality.
• Process incoming and outgoing mail, couriers, and e-filings as assigned.
• Assist with billing entry, invoicing, and payment processing.
• Order office supplies and coordinate with vendors and building management.
• Support attorneys and paralegals with special projects as needed.

Organization, ability to fit in varied social situations, and quick learner.

Job Type: Full-time

Pay: $40,000.00 - $1,000,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: In person