Receptionist/Administrative Assistant

Overview

We are seeking a dynamic and organized Receptionist to join our team and serve as the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace environment.

Duties

• Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems efficiently, directing calls accurately and professionally
• Handle incoming correspondence, emails, and inquiries with clarity and courtesy
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support data entry tasks using spreadsheets and productivity software such as Microsoft Office and QuickBooks
• Assist with calendar management and scheduling appointments for staff members or executives
• Perform clerical duties including proofreading documents, preparing Word processing files, and maintaining office supplies
• Provide customer support by addressing questions or concerns promptly and professionally
• Support office management tasks such as organizing meetings, managing office supplies inventory, and coordinating maintenance requests
• Obtain and process patient payments
• Assist with patient insurance verification as needed

Qualifications

• Proven experience in an office environment or front desk role with strong organizational skills
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software
• Technical proficiency in using multi-line phone systems and office management tools like QuickBooks is highly desirable
• Excellent verbal and written communication skills; bilingual abilities are a plus for serving diverse clients
• Strong computer literacy with the ability to quickly adapt to new software or technical tools
• Demonstrated ability to manage time effectively, prioritize tasks, and handle multiple responsibilities simultaneously
• Previous clerical or administrative experience preferred; personal assistant experience is advantageous
• Knowledge of phone etiquette, proofreading skills, and customer service best practices are essential for success in this role

Join us as a Receptionist to be the friendly first point of contact that sets the tone for our practice! Your organizational prowess combined with your positive attitude will help create a welcoming environment while supporting our team’s operational needs. This is a paid position designed to empower your professional growth in office management and administrative excellence.

Pay: $12.00 - $15.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Experience:

• Dental receptionist: 1 year (Preferred)

Work Location: In person