Receptionist/Administrative Assistant

Downtown Hood River general practice law firm has an opening for a friendly, professional bilingual receptionist/administrative assistant. This position requires strong communication, organizational and time management skills. Punctual and reliable attendance and attention to detail are essential and proficiency in Microsoft Office skills are preferred. Responsibilities include customer service, multi-line phone system, data entry, reception basics, filing and the willingness to work with a great team. Qualified candidates will have experience working in a professional office setting and demonstrate a positive, professional demeanor.

Qualifications:

• Proficient bilingual (Spanish and English) communication
• Experience working in a professional office setting and demonstrate a positive, professional demeanor
• Strong alphabetizing, and grammatical skills
• Intermediate or above computer skills
• Must be proficient in MS Office (Word, Excel, Outlook) and web-based interfaces
• Strong time management skills, with the ability to identify tasks which require attention
• Able to follow instructions without supervision (after proper training), be able to learn quickly, have problem solving skills, and get along with others
• Reliable transportation is required as well as availability from 9am – 5pm, Monday-Thursday and 9am - 12pm Friday.

Responsibilities:

• Welcoming guests and clients in a friendly and professional manner by greeting them in person or on the phone and answering or directing client inquiries
• Maintaining lobby and conference room spaces as clean and professional
• Answering multi-line telephones, assessing need, and directing calls or taking messages as needed
• Scheduling appointments, ensuring attorneys have all necessary and relevant documentation
• Must be able to maintain calendars of multiple attorneys with varying requirements
• Drafting and proofreading correspondence to clients which may occur with or without a template
• Copying and scanning documents
• Maintaining and utilizing filing systems
• Receiving incoming communications in both digital and hard copy format
• Collecting and distributing mail including daily drop off/pick up at post office
• Maintaining office supplies by tracking stock and completing stock orders
• Maintaining Rules of Professional Conduct by preserving client confidences and keeping attorney/client information confidential

Benefits:

• Pay: $19-$22/hour
• Health Insurance
• Paid time off, including paid holidays
• Retirement plan
• Downtown Hood River Parking Pass

Schedule:

• Monday-Thursday, 9:00 a.m. to 5:00 p.m; Friday 9:00 a.m. to 12:00 p.m.

We are open to individuals seeking a full or part-time job.

An individual in this position will have the opportunity for professional development, to learn new skills, and gain valuable legal experience. Please forward a cover letter, resume and employment references.

Job Types: Full-time, Part-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person