Receptionist/Administrative Assistant

Job Overview

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and facilitate effective communication across departments. Your proactive approach and organizational skills will help keep our office running smoothly and efficiently, contributing to a positive workplace atmosphere.

Duties

• Greet visitors warmly and direct them appropriately, maintaining excellent customer service standards
• Operate multi-line phone systems to answer inquiries, transfer calls, and take messages with professionalism and courtesy
• Manage front desk activities, including scheduling appointments
• Support office management by organizing supplies, maintaining inventory, and ensuring the workspace is tidy and functional
• Assist with client communication and support tasks to enhance customer satisfaction and engagement

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data entry and spreadsheets
• Strong computer literacy with technical proficiency in office management software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly desirable to serve diverse clients and team members
• Exceptional phone etiquette and communication skills for front desk interactions
• Previous office experience or administrative experience is preferred but not a must, to ensure smooth onboarding
• Ability to handle multiple tasks efficiently while maintaining attention to detail

Join us in creating a vibrant, organized office environment where your skills make a difference! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative team dedicated to excellence.

Pay: $25.00 - $27.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person