Receptionist/Administrative Assistant

Job Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in office management, capable of juggling multiple tasks with enthusiasm and professionalism. Your positive attitude and strong organizational skills will help create a welcoming environment for clients, visitors, and team members alike.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression.
• Manage phone systems efficiently, directing calls accurately and professionally while maintaining courteous phone etiquette.
• Handle front desk duties including answering inquiries, scheduling appointments, and managing incoming/outgoing mail.
• Maintain organized filing systems, data entry records, and spreadsheets using Microsoft Office suite and productivity software.
• Assist with office management tasks such as supply inventory, calendar management, and coordinating meetings or events.
• Utilize computer skills to prepare documents, proofread correspondence, and perform word processing tasks with accuracy.
• Support team members with administrative duties such as copying, scanning, proofreading documents, and managing client communication.

Experience

• Prior office experience or administrative support experience is required; familiarity with front desk operations is highly preferred.
• Proficiency in Microsoft Office applications including Word, Excel (spreadsheets), and Outlook for email/calendar management.
• Experience using QuickBooks or similar accounting software is a plus for handling invoicing or expense tracking.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills; bilingual abilities are advantageous for serving diverse clients.
• Demonstrated technical proficiency in computer literacy, data entry accuracy, and office management tools.
• Proven customer service skills with a friendly demeanor and professional phone communication expertise.

Join us to be the friendly face of our organization while supporting vital administrative functions! We value energetic individuals who thrive on helping others and maintaining an efficient office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative team dedicated to excellence.

Pay: $16.95 - $21.66 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person