Receptionist/Administrative Assistant

• Greet and welcome clients, visitors, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls to the appropriate parties.
• Receive, sort, process, and distribute incoming and outgoing mail and courier deliveries.
• Serve as the first point of contact for visitors and respond to general inquiries.
• Coordinate boardroom, meeting room, and day office bookings, including room setup and event logistics.
• Monitor and maintain inventory of office, kitchen, and general supplies; replenish stock as required.
• Maintain the cleanliness, organization, and professional appearance of the kitchen, boardrooms, meeting rooms, reception area, and other common areas.
• Ensure the kitchen is clean, tidy, and well stocked, including monitoring coffee, tea, refreshments, and other kitchen essentials.
• Perform general administrative duties, including filing, scanning, photocopying, faxing, and document preparation.
• Draft, prepare, and distribute emails, correspondence, notices, and other client communications.
• Liaise with building management, facilities, and caretaking staff to resolve building-related issues and submit service requests as required.
• Operate and maintain office equipment and report any malfunctions or maintenance requirements.
• Provide general administrative and operational support to ensure the smooth day-to-day running of the office.
• Maintain and update company contact lists, records, and databases.
• Create, update, and maintain administrative templates, forms, correspondence, tracking spreadsheets, and other office documentation.
• Monitor the overall presentation and readiness of office facilities to ensure a welcoming, clean, and professional environment for clients and visitors.

Job Type: Full-time

Pay: $19.00 per hour

Education:

• Secondary School (preferred)

Work Location: In person